Insights - NSW NAPLAN import

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Updated: 28.11.17

Important to Note
This article makes some assumptions, that you have the relevant access to SMART through the DEC portal, and that you have Administrator level access to Sentral Analysis.

Step 1
Login to SMART

Login to the DEC Portal.
Click on My Applications

Click the SMART data link

You will be re-directed to the SMART website.

Select your school name and results to be viewed

Read the "terms of use" information, and click Agree. You must click agree in order to continue.

Step 2
Export SMART data for your school

Click the Reports tab at the top of the screen

At the top-right corner of the page; select the year group results you intend to export.

In the left panel, click the link called “School Data Export”.

The file will be downloaded. Save it in a location you can easily access and allow the filename to remain unchanged. (Important!)
DO NOT OPEN IN EXCEL OR SIMILAR, or if accidentally opened, do not save the file.

THE FILENAME IS IMPORTANT. DO NOT MODIFY THE NAME OF THE FILE.

REPEAT PROCESS FOR EACH GRADE AND YEAR YOU WISH TO IMPORT
e.g. Year 3 2014, Year 3 2013 etc. (We suggest 6 files in total for last 3 years)

Step 3
Import the data into Sentral Analysis

Once in Sentral Analysis, go to Setup Analysis, and click on Import.

Select the test type - eg NAPLAN NSW

Drag and drop the NAPLAN file/s you have downloaded (or click to upload from saved location)

NOTE: You can drag multiple files and upload simultaneously as long as they are the same file type. (e.g. NAPLAN)

You will need to nominate a calendar year and school year.

Once you have uploaded your files, click on the Upload Test Data button

You will now be transferred to the Imported Files Screen

If there is a significant number of students that do NOT match the file you’re uploading, you may need to match students manually before importing.

Ideally, you will get “Import Completed” if all students match initially.

If the file type is accepted but the import procedure has not been released; it
will show an “Undergoing Review” status. This means that the Sentral team will investigate the import procedures and release the importer when available.