VIC - How do I import my NAPLAN data into Analysis ?
This article makes some assumptions, that you have the relevant access to the NAPLAN data service, and that you have Administrator level access to Sentral Analysis.
You will also need to know how to extract a ZIP file, and this may require a third party application depending on what operating system you are using. Please contact your local IT support if you need assistance with this.
Step 1 - Extracting your NAPLAN data
Year – One year at a time
Test – Select All
Study – Select All
Groups – Select Outcome Level Data and Question Level Data
You then need to extract the ZIP file to obtain the CSV file required for the import. Save in a location you can easily access.
REPEAT PROCESS FOR EACH GRADE AND YEAR YOU WISH TO IMPORT e.g. Year 3 2020, Year 3 2021 etc.
- Go to https://NAPLANds.vcaa.vic.edu.au
- Click on NAPLAN Data Service Tutorial and Help to open the login screen
- Enter your login credentials
- Click on EXTRACT button to navigate to the wizard screen
- Export NAPLAN data from the data service
- Save criteria for export (radio button or tick box).
Year – One year at a time
Test – Select All
Study – Select All
Groups – Select Outcome Level Data and Question Level Data
- Click on the Extract button to generate your file, and then click on the newly created link to download the ZIP file. This will download to file to your computer.
You then need to extract the ZIP file to obtain the CSV file required for the import. Save in a location you can easily access.
REPEAT PROCESS FOR EACH GRADE AND YEAR YOU WISH TO IMPORT e.g. Year 3 2020, Year 3 2021 etc.
Step 2 -Import the data into Sentral Analysis
- Once in Sentral Analysis > Analysis Setup > Import.
Select the test type - eg NAPLAN VIC
- Upload the zip file for each year – e.g.2020, 2021
Note: that one zip file for a calendar year can have files for all year groups as well as question level and outcome level files.
Your files would automatically be read to determine calendar year (2020, 2021 etc) and year group (Year 3, Year 5 etc).drop the NAPLAN file/s you have downloaded (or click to upload from saved location)
- Once you have uploaded your files, click on the Upload Test Data button.
- Go to Analysis > Setup Analysis > Imported Files Screen
If there is a significant number of students that do NOT match the file you’re uploading, you may need to match students manually before importing.
Ideally you will get Import Completed if all students match initially.
If there is an error you may be required to match data or link student id's.
